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PM Training Scenario

Alderton House Dance Studio Conversion

Midlands Arts Trust · £1,500,000 all-in budget · 8 decisions

You are the Project Manager for Midlands Arts Trust, appointed to deliver the conversion of Alderton House into two professional dance studios for the autumn programme season.

The project has a fixed, non-negotiable deadline. Your client, Sarah Chen, is supportive but is relying on you entirely to translate the technical reality of the project. The Finance Director, Robert Ashby, is watching the budget closely and is accountable to the Board for the full £1.5m spend.

Programme starts under pressure — the autumn season deadline is fixed and non-negotiable. Sarah Chen is supportive but needs to see confident, informed progress from the start.

Project Budget — £1,500,000 all-in

Surveys£12,000
Acoustic Consultant£14,000
Dance Floor Specialist£12,000
Principal Designer CDM£8,500
Theatre Lighting Consultant£14,000
Architect / Contract Administrator£45,000
Structural Engineer£28,000
M&E Engineer£22,000
Planning / Building Regulations£8,000
Internal staff capitalised costs£65,000
Construction contract£890,000
VAT on construction @ 20%£178,000
Contingency @ 15%£133,500
Total committed£1,430,000
Headroom£70,000

Starting KPIs

Budget100
Programme85
Satisfaction65

Programme starts below 100 — the autumn deadline is fixed and there is less float than a typical project. Satisfaction starts at 65 — Sarah has already had a difficult conversation with the Finance Director.